Our lovely last minute wedding this week was an absolute pleasure and really required all of our creative skills to maximise the small budget whilst also delivering a beautiful classically styled event within only 7 days, yes 7 days!
This week I was a stylist, crafter, courier, negotiator, project manager, menu planner, florist and even a waitress. And I loved it!
Even though time was short, the most important thing I did was to take some time out to do a timeline, a budget and prepare some lists. This got everything out of my head and allowed me to focus on doing what I needed to do, when I needed to do it rather than getting distracted by other things. [On a side note, for anyone that has seen the movie Up!, I always think of Dug, the talking dog, who is often distracted mid sentence, yelling out “squirrel!”. If you haven’t seen the movie it is definitely worth a look.]
The timeline (or critical path) outlined a list of tasks or activities to be completed each day, and where relevant, also listed who was responsible for completing the task. I have created a critical path template for weddings which lists about 180 items, generally to be completed across the course of 6-12 months – but there was no time for that. We prioritised, taking into account the style of event and the bride and groom’s preferences and focused on the things that were really important to them.
This is a technique we often use with our bridal couples as it also helps as we work up a budget, allocating a proportion of funds to various elements of the event in line with how important they are. Budget can sometimes be a dirty word when it comes to weddings but putting some thought as a couple into what is important for your special day very early on can also keep you focused throughout the process.
On to my lists, just three were required:
• Contacts: included contact details for the venue, celebrant, photographer, bride and groom and any other people that I may need to contact on the day.
• Packing list: all the things I needed to take onsite including our bridal emergency kit which has everything bar the kitchen sink!
• Run sheet: details the order of events on the day by time. A copy of this was also provided to the celebrant, venue and photographer.
I will talk more about wedding planning with a focus on DIY and budget tips in future posts. In the meantime though, if you have any questions don’t hesitate to contact me.